Clinical Research Assistant

Clinical Research Assistant

We are currently seeking a Clinical Research Assistant.

Purpose of the Position

To provide general administrative assistance and support to the Wesley Medical Research Clinical Trials team.

Essential Duties & Responsibilities

General Administration Activities:

  • Undertake general administrative duties including booking and confirming participant appointments, scanning and document filing
    • Organise and schedule appointments/meetings, internally and externally, as necessary
    • Responsible for coordinating participant reimbursements
    • Assist with Managing laboratory equipment records including but not limited to fridge and freezer temperature logs
    • Assist with stock control and ordering of clinical supplies
    • Maintain study trackers as required
    • Help with clerical duties relating to each individual clinical trial including filing and site file organisation.

Research Activities:

  • Allocate and arrange storage for study folders, study specific equipment, investigational product, participant materials and pathology supplies throughout the life cycle of the study
    • Support in the collection, preparation, and shipment of samples, including pathology samples, blood and imaging discs, as required
    • Support in the preparation and maintenance of required study files, including but not limited to, regulatory binders, study specific source documentation, and other materials throughout the lifecycle of the study
    • Assist the clinical research coordinator in preparing for participant visits
    • Assist clinical research coordinator with data capture and entry for research projects as requested
    • Arrange archiving of completed research projects and update associated trackers
    • Work with the clinical research coordinator to assist with recruitment and screening of patients
    • Ensure all research is conducted in accordance with Wesley Medical Research SOPs, Good Clinical Practice (GCP) Guidelines, study specific protocols and all applicable national and international laws and regulations

Personal Attributes

  • A team player, with the ability to demonstrate emotional intelligence and sound judgment whilst    collaborating and cooperating on decisions and initiatives
    • Ability to work collaboratively, to prioritise work requirements, work autonomously, consult appropriately and respond to direction in a fast-paced environment
    • Commitment and enthusiasm to enhance the reputation of Wesley Medical Research to impact     positively on local and wider communities
    • Immaculate presentation with strong customer service and communication skills
    • Ability to be resourceful and flexible
    • High attention to detail
    • Demonstrated ability in taking a positive and proactive approach
    • Empathy with the goals and values of the organisation
    • Ability to interact with research staff, hospital staff, volunteers, and other stakeholders

Qualifications / Minimum Requirements


  • Computer literacy and familiarity with MS Office 365 and SharePoint
  • Exceptional interpersonal and communication skills, both verbal and written with the ability to liaise with a wide variety of stakeholders
  • Outstanding time management and organisational skills with the ability to prioritise and meet deadlines
  • Fast and accurate typing/data entry skills
  • Flexibility to work additional days as needed
  • Strong team player with flexibility to work both autonomously and as part of a team


  • Knowledge and understanding of medical terminology
  • Previous experience working in a hospital/healthcare setting
  • Assistant in Nursing or Enrolled Nurse Qualifications
  • Experience or willingness to learn new software programs

How to Apply:

If this sounds like you, please apply below, submitting your resume and cover letter addressing your experience against the above criteria and any significant achievements you think we should know about to careers@wesleyresearch.org.au.

In return, we offer a competitive salary with significant NFP salary sacrifice benefits, a dynamic and rewarding work environment and an opportunity to be part of an organisation that genuinely makes a real difference in the lives of the people it deals with.

Closing date for applications is Friday 31st August 2022

Job Category: Administration
Job Location: Auchenflower

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Wesley Medical Research

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